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Text File | 1992-08-15 | 14KB | 291 lines

Procedure for Foreign Addresses: overview [those outside of the U.S.A.] Once you select U.S.A as the country of usage in the International ì Installation Menu, the program presents items in the address that ì are specific to the U.S.A., such as 'zip code' and 'state.' These ì address elements are omitted when any other country is selected. Regardless of the country selected at the International Installation ì Menu, you always have the option of creating information specific to a ì country by using the 'COUNTRY=' logic available to you in COMMENT1. ì Let's say that you were placing the name of the country in the 'CITY' ì line but ran out of space. If you then place the phrase 'COUNTRY=' ì anywhere in COMMENT1, the program will take that country name and print ì it on the same line as the city on your label, following the city. For ì example, if you have this phrase in COMMENT1: COUNTRY=Australia/ When you print a label, the program will sense that you want to ì print a country code that does not fit within the data entry screen and ì will then place 'Australia' after the the CITY. Observe that this ì program must see a '/' at the end of your country code to signify ì the country. Note also that the program will print out the entire ì country code you enter between 'COUNTRY=' and '/', regardless of how ì may characters long that code is. Sorting by country code: If you wish to sort by country code in some or all of your addresses, ì then you would use the 'COUNTRY=' logic of COMMENT1 for your country ì name. Later, you could then select out those records unique to any one ì country by using the logic referenced in Appendix A-2: Appendix A-2: Logic behind Comments/name/city selection [select out records in 7 different places in program] Procedure for Canadian and Foreign Addresses: [when entered into the Tenant File] With respect to the state validation file: Although you could change the values in the State validation file in ì earlier versions of this program, that ability to alter values has been ì removed since this data is static. In addition to states and ì territories, you can also have these two entries: '--' and 'NA'. ì Either value could be used for foreign countries. è Both of these are valid 'states' and can be used during data entry. Values in State validation file: AL = Alabama MT = Montana AK = Alaska NE = Nebraska AS = American Samoa NV = Nevada AZ = Arizona NH = New Hampshire AR = Arkansas NJ = New Jersey CA = California NM = New Mexico CZ = Canal Zone NY = New York CO = Colorado NC = North Carolina CT = Connecticut ND = North Dakota DE = Delaware CM = Northern Mariana Is. DC = District of Columbia OH = Ohio FL = Florida OK = Oklahoma GA = Georgia OR = Oregon GU = Guam PA = Pennsylvania HI = Hawaii PR = Puerto Rico ID = Idaho RI = Rhode Island IL = Illinois SC = South Carolina IN = Indiana SD = South Dakota IA = Iowa TN = Tennessee KS = Kansas TX = Texas KY = Kentucky TT = Trust Territories LA = Louisiana UT = Utah ME = Maine VT = Vermont MD = Maryland VA = Virginia MA = Massachusetts VI = Virgin Islands MI = Michigan WA = Washington MN = Minnesota WV = West Virginia MS = Mississippi WI = Wisconsin MO = Missouri WY = Wyoming NA = Not Applicable -- = Not Applicable Note for foreign addresses, EXCEPT Canada, Australia, England, and Israel: If you enter either 'NA' or '--' for your state and '0' for zip, then ì these two items are omitted in the label. Insert your foreign address ì in the space for the city, where you have 40 characters. An example ì would be: CITY: The Netherlands or CITY: Tokyo, 150 Japan ===== Overview of placing country code into Comment1 ===== If, for example, you have a Canadian address label that requires you ì enter 'Canada=' as per the instructions below. You do not have to type ìè in the phrase 'Canada=' every single time into Comment1. If you ì anticipate that you will be using Canadian addresses frequently, then ì you can create a default value for this phrase by going to the Main ì Program Menu and select the Other Options Menu. Once there, select 'C) ì Customize this system to your needs'. Once in the Custom Options ì Menu, observe this option: 2) Default State, City, Area Code. Sex ID, Address2, Comments 1 & 2 After you select this option, you can enter this value as a default ì into 'Comment1': Comment1: Canada= From that point on, all records you ADD to the Tenant file will have ì that phrase as a default value. Upper\lower case conventions are irrelevant. These values are all ì interpreted the same: CANADA=v6a1a4 Canada=V6A1A4 CANada=V6A1a4 canADA=v6a1A4 ===== Canadian addresses: ===== The Canadian Post Office requires that their 6 character 'Postal Code' ì occupy one line by itself below the address, with a space between the ì two sets of 3 characters. This program will accommodate this ì requirement if you observe the following: insert either 'NA' or '--' ì into state and '0' into zip, as per above. Place all of your address ì information including the city but not the 'Postal Code' into the ì Address1 and Address2 lines of your Tenant record. Then place the ì 'Postal Code' by itself on the comment1 line in this format: COMMENT1: CANADA=V6A1A4 This phraseology of 'Canada=' can occur anywhere in Comment1 and the ì 'Postal Code' should be entered WITHOUT any spaces. Once the program ì detects that you have a Canadian address, it will apply a space in this ì manner in the last line of the label: V6A 1A4 Lets say that this is the address you want to place into the Tenant ì record: Foster Technology 343 Railway Vancouver, B.C. V6A 1A4 You would place this into the Tenant record in this manner: Company name: Foster Technology Address1: 343 Railwayè Address2: Vancouver, B.C. Comment1: CANADA=V6A1A4 Note that you are inserting the city and province into address2 while ì leaving 'City' blank. This is crucial because the program will place ì the 'Postal Code' into the last line on the label normally reserved for ì city. ===== Australian Addresses: ===== The Australian Post Office assigns a 4 digit 'Post Code'. This number ì can appear after the state. Let's say that you had written down this ì address: Australian Tool and Die, Ltd. 1307 Botany Road Mascon New South Wales 2020 You would then enter that data into the program in this manner: Company name: Australian Tool and Die, Ltd. Address1: 1307 Botany Road City: Mascon N.S.W. Comment1: AUS=2020 Once the program detects that you have placed 'AUS=' anywhere into ì Comment1, the program will then take that 4 digit code and place it at ì the end of the data entered into the 'City' line. Where you entered ì 'Mascon N.S.W.', the program will print out on line 5 of the labels: ì 'Mascon N.S.W. 2020'. Note that you could place the 'Postal Code' at the end of the 'City' ì line, space permitting. For another example of an Australian address, let's say that you had ì written down this address on a piece of paper: Minet Australia Ltd. 40th Level 100 Miller Street North Sydney, New South Wales 2060 You would enter that address into the program in this manner: Company name: Minet Australia Ltd. Address1: 40th Level Address2: 100 Miller Street City: North Sydney, NSW Comment1: AUS=2060 è the program would then move the '2060' Post Code to the 5th line of ì the mailing label, following 'North Sydney, NSW'. Note that when you enter the Post Code into Comment1, make sure that no ì spaces appear in 'AUS=2060'. The program knows that the Australian ì Post Code is 4 digits long and will not incorporate into the mailing ì label any additional characters or digits that follow your 4 digit Post ì Code. ===== Israeli Addresses: ===== The Israeli postal system assigns a 5 digit Postal Code, which follows ì the city on printed labels. Let's say that you have this address written down: Haim Factor Jackson Factor Associates P.O. Box 1304 Kiryat Tivon 36112 You would enter that data into the program in this manner: First name: Haim Last name: Factor Company name: Jackson Factor Associates Address1: P.O. Box 1304 City: Kiryat Tivon Comment1: IL=36112 When the program sees 'IL=36112', the program knows that this is a ì 5 digit Israeli Postal Code and will print it out on the fifth line of ì the mailing label, following the city. Observe that it doesn't matter where in Comment1 the 'IL=36112' ì appears. ===== Great Britain: ===== The British postal codes can be of varying length. These, for example, ì are all valid codes: B26 3QNè WS7 8XT BS2 0QE CH1 4LS LS11 0LW TW14 0PH You can insert the code in one of two places: either after the City or ì in Comment1. If you use the Comment1 line, precede the code with ì 'UK=', then follow the code by '/' to signify to the program that the ì code has no more characters. Specifically, to place 'LS11 0LW' in the ì Comment1 line, enter: UK=LS11 0LW/ When the program sees 'UK=LS11 0LW/', the program knows that this ì is a British Postal Code and will print it out on the fifth line of the ì mailing label, following the city. Observe that it doesn't matter where in Comment1 the 'UK=LS11 0LW/' ì appears.